Finance/Inventory Administrator

Maple Ridge

$33.00/hour (Full time, permanent)

ABOUT US

STRIVE is a specialist recruitment firm offering proactive recruitment solutions in the areas of Accounting & Finance, Corporate Administration, Manufacturing Operations, and Technology. STRIVE supports various clients from small to medium-sized enterprises to Fortune 500 organizations for their permanent, contract, and temporary recruitment needs. 

THE ROLE

We are partnering with an industry leader in lumber, known for consistently delivering high-quality, in-demand products across North America.

An established, family-rooted company dating back to 1974, you would be joining a robust, healthy, wholesale company who focuses on sustainability and environmentally responsible work.

We are recruiting for a Finance/Inventory Administrator to join their Maple Ridge office. This position is ideal for someone detail-oriented, proactive, and hands-on.

This position is Fully On-Site, Monday to Friday 730am-4pm.

Due to their location not being transit friendly, a reliable vehicle is required.

Responsibilities

Daily tasks:

• Enter inventory transactions in to the ERP system; including receipts of goods and adjusting costs to include extra charges on goods
• Inventory items that are not detailed in the ERP system have to be tracked on excel worksheets
• Manage accounts payable for multiple companies in both CAD and USD – monitor incoming emails (mail), sending invoices to appropriate personnel for approval; posting on a regular basis to keep up to date information for accounting; g/l coding of payables with assistance from accounting for complex items
• Accounts payables are kept in a paperless document management system experience managing PDF documents to make notes / ask for signatures etc. is required
• Deposit paper cheques received and post those and electronic payments received in to the ERP system
• Prepare manual invoices as needed (e.g. - for items that are not detailed inventory in the ERP, intercompany charges) and post them to the ERP system

Weekly:

• Set the weekly payment run based on customer terms and company daily payments limits
• Perform the payment releases and check all backup is published to the document management system
• Prepare bank files for the accounts payable using the ERP system and upload those to the bank
• Enter wire payments as needed for the payables runs
• When ready request the approvers log on and finalize the payments; monitor this is completed to make sure the payments go out on time

Monthly:

• Review supplier account statements and take steps necessary to reconcile (request missing invoices, re-send payment confirmation, communicate with the supplier)
• Monthly credit card reconciliations and employee expense reports

As needed:

• Accounts payable – set up new suppliers in the ERP system including banking information for electronic payments
• Reception functions – answer phone, distribute mail
• Office operations functions – order supplies including grocery orders for kitchen, interact with services as required to ensure they are performing as expected (e.g. – cleaners, alarm company, paper products / mats supplier, office equipment)
• Assist owners / management if needed with courier shipments, making reservations for flights / hotels
• One off payments that can occur outside of the regular accounts payable run
• Assist the accounting team as needed to reconcile inventory, or make adjustments to payables
• Train as backup for the documentation and invoicing position which includes sales order entry in the ERP system, invoicing shipments, ordering trucks and customs documents required for exports

Requirements

•        Post-secondary education
•        Proven experience as an admin assistant who has done some bookkeeping
•        Excellent attention to detail and organization
•        Ability to work independently and manage multiple priorities
• Inventory Management is an asset

Compensation

• 100% employer paid benefits with optional additional tiers
• Vacation accrual: to start 4.5% (11 days), 1 year 6.5% (16 days), 5 years 10% (5 weeks)
• Company paid RPP is eligible after 2 years of employment
• RRSP - Voluntary participation after 2 years of employment

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