ABOUT US

STRIVE is a specialist recruitment firm offering proactive recruitment solutions in the areas of Accounting & Finance, Corporate Administration, Manufacturing Operations, and Technology. STRIVE supports various clients from small to medium-sized enterprises to Fortune 500 organizations for their permanent, contract, and temporary recruitment needs. 

The Role

This position supports the successful delivery of projects from initiation through to completion in partnership with Account Managers. The Sales & Estimating Specialist plays a key role in coordinating project timelines, managing documentation, supporting bid and quotation processes, and ensuring a high standard of customer service. This role acts as a central resource for both internal teams and clients, helping to drive project efficiency and accuracy.

Responsibilities

• Partner with Account Managers to support project bids, tenders, and overall sales strategies, including gathering pre- and post-tender feedback.
• Coordinate and manage project schedules, tracking progress to ensure deadlines and client expectations are met.
• Prepare and maintain project documentation, including take-offs, bids, quotations, and supporting materials.
• Manage and update CRM systems and quotation trackers, ensuring accurate and accessible project data.
• Support all phases of project execution, including planning, monitoring, procurement, and follow-ups.
• Facilitate communication across internal teams, including Account Managers and leadership, regarding project needs and updates.
• Coordinate and attend project meetings, documenting key actions and ensuring follow-ups are completed.
• Identify project risks and issues, proposing solutions to maintain timelines and minimize disruptions.
• Build and maintain strong relationships with vendors, suppliers, and industry partners.
• Assist with RFP responses, ensuring technical accuracy and alignment with client requirements.
• Provide technical support to customers, responding to inquiries and offering product guidance.
• Process and track purchase orders and support procurement activities.
• Act as a resource and mentor to internal teams on product knowledge, sales processes, and customer service best practices.
• Support continuous improvement initiatives, including quality control and operational processes.

Requirements

• Post-secondary education in Business, Finance, Operations, or a related field; a project management certification or diploma is considered an asset.
• Minimum of 3 years of experience in sales support, estimating, or project coordination, ideally within construction, infrastructure, or a related industry.
• Strong organizational, problem-solving, and time management skills, with the ability to manage multiple priorities and meet tight deadlines.
• Excellent communication and interpersonal skills, with a high level of attention to detail and accuracy.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and MS Project.
• Ability to read and interpret engineered drawings and utilize estimating tools such as Planswift.
• Strong customer service orientation with the ability to build and maintain relationships with internal and external stakeholders.
• Knowledge of administrative procedures, file management, and project coordination best practices.

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